Gantt Chart Actions

‚ÄčTo aid you during the planning and tracking process of your project plan, the application provides you several ways of editing tasks and inserting progress in your project in a visually manner. This might be especially useful in case the work breakdown structure of your project is almost finished and there are a few changes that you need to perform to specific tasks in your project, now that you already have an overview of the necessary phases involved in your project.

In this way, you can keep your team and your sponsors informed of progress. Also you can simply update the chart to show schedule changes and their implications, or use it to communicate that key tasks have been completed.

Below you can find the actions that you might perform in the right side portion of the Gantt Chart or Tracking Gantt view, so that you can customize the chart portion of these views to better suit your needs.

Change the height of Gantt bars

To make the bars in the chart portion of the Gantt Chart view easier to review, you may want to adjust the height of Gantt bars. To achieve this, perform the following steps:

  1. Apply a Gantt view.

  2. Right-click on any portion inside the right side chart and from the displayed contextual menu choose Layout option.  
    layout.png

  3. In the Bar height box, click the point size you want.

             layout dialog.png


Change the appearance of link lines between Gantt bars

When you link tasks, the application displays link lines on a Gantt view that show the task dependencies of the linked tasks. You can change the way link lines appear or hide the link lines. To achieve this, perform the following steps:

  1. Apply a Gantt view.

  2. Right-click on any portion inside the right side chart and from the displayed contextual menu choose Layout option. 

  3. Under Links, click the type of link line that you want to use. If you choose the first type of link, then the link lines will not appear.

          layout links.png


Change the Date Display Format

The application displays milestone dates by default on a Gantt chart. Date display format applies to all the dates displayed on the chart, and it can be easily changed in the Layout dialog. To achieve this, perform the following steps:

  1. Apply a Gantt view.

  2. Right-click on any portion inside the right side chart and from the displayed contextual menu choose Layout option. 

  3. In the Layout dialog box, select a date format in the Date format box and click OK.

      layout date format.png


Add relationship between the tasks

A quickly and visually manner of entering a dependency and linking any two tasks in your project is by dragging one task bar over another on the right side portion of Gantt Chart. 

In the Gantt chart, you can create dependencies by clicking on the Gantt bar of a task and dragging to another Gantt bar to create a Finish-to-Start dependency between the two tasks. Notice the specific icon of the mouse has as a way to indicate the linking process.

linking tasks.png


Change the relationship between the tasks

A convenient and visually manner of changing the task dependencies between tasks is to use the Task Dependency dialog. Tuis, if you want to change the relationship between the tasks (such as changing a finish-to-start task dependency to a start-to-start task dependency) you need to change the task dependency type. In this sense perform the following:

        1. Apply a Gantt view.

        2. Double-click on a link from the right side chart portion of the view. Be sure to place your cursor directly on the dependency line.

        3. In the opened Task Dependency dialog indicate the type of relationship you want between the two tasks. You can also indicate the amount of lag associated to this dependency.

              task dependency.png

      4. After you click the OK button in this dialog, you will notice that the change is immediately reflected in the predecessors column in the left side grid, but also visually in the right side chart portion of the view.

      By usig the Task Dependency dialog you can also quickly delete a relationship between any two tasks.


Drag a taskbar to change start and finish dates of a task

An effective and visually manner of changing  the start date and finish date of a particular task from your project is by using the right side portion chart of a Gantt view.

Locate in the chart area the task bar corresponding to the task that you want to adjust its start and finish date and drag the task bar to the left or right as you desire. During the dragging process, a virtual taskbar will be shown, guiding you through the change step.

In this way, you either have the possibility of moving the task bar to the left, so that your task will start earlier drag left.png    or

you may want to drag the task bar to the right, case in which your task will start later  drag right.png


Resize a taskbar to change duration of a task

Another convenient action that you can perform easily in a visually manner in the right side portion chart of a Gantt view is to resize the bar associated to a task, such that you can adjust as you want the duration of a specific task in your project.

To resize a taskbar, move your mouse over the end portion of the bar and you should notice the specific icon of the mouse that appears. resize2.png

Hold down the mouse and move the virtually displayed taskbar to the right if you want to increase the duration of the task, or to the left if you want to shorten the duration of your task. Release the mouse when you are satisfied to the resulted duration of your task or length of its corresponding taskbar.

resize1.png


Add progress to a task

Using the right side portion chart of a Gantt view you can visually indicate the progress achieved of a particular task from your project and specify its value for the % complete field.

To add progress to a task in your project, locate in the right side chart of a Gantt view its corresponding taskbar.

Place the mouse to the start portion of the taskbar, when you will notice that the mouse indicator changes to a specific icon.

mouse icon.png

To indicate progress for a task, hold down the mouse and drag to the right the gray displayed bar inside the task bar to increase the value for the % complete field.

during.png


Release the mouse when you are satisfied with the entered pregress. The % complete corresponding to the task is represented by a darker and thinner bar inside the bar of the task.

after.png


Change the appearance of nonworking time

In the Gantt Chart view, you can distinguish vacations and other nonworking days from working days by using colors and patterns.

Note: Although you can format nonworking time, you cannot remove it from the timescale in a view.

To format nonworking time in the Gantt Chart, perform the following steps:

  1. On the View menu, click Gantt Chart.

  2. On the Format menu, click Timescale or right-click on any portion inside the right side chart and from the displayed contextual menu choose Non Working Time option.
    non-working.png

  3. Click the Non-working time tab, and then select a color and a pattern to represent nonworking time in the Gantt Chart view.
    non-working dialog.png
  4. If you want to change the appearance of the Gantt Chart view to display nonworking time for a particular resource (such as vacation times as well as weekends), in the Calendar list, select the calendar for the resource.