Another possibility to share a
project plan with your team members is to use the Present Now Start option,
available under File > Share menu and under Team menu that allows you to achieve
an online presentation of your project plan to other people from your team. The Present Online is a utility
that should be combined with communication among team members on another
channel and it is not meant to substitute tools that allow online video
When pressing the Present Now
Start button, a link for the loaded MPP file will be generated, allowing you to
share the project plan live, copy and share the URL link with other users. All
they need is an internet connection and the link you are sharing.
Users can introduce their user
names and you will be able to see the list of people connected to the plan you
are sharing. The connected users will see the project plan, as you share it.
They are not able to do any action on the plan, since the menu options from
application are available for presenter only.
Among the actions performed by
the presenter that propagates also to the non-presenters it can be mentioned: switching
the view, the dialogs when are open or closed. On their side, non-presenter
users can perform a scroll in their view or apply collapse/expand on tasks so
that all the team members can simultaneously be on the same page. Therefore,
non-presenter users cannot execute certain actions such as changing a view, the
presentation being coordinated by the presenter.
When you decide to close the
project sharing, simply select Present Now Stop option to stop the
presentation and the people you shared the plan with will be redirected
automatically to another window.